Presenters for INFACON are required to submit a pre-recorded video of the presentation in advance of the conference. This is as a security in case of technical difficulties at the time of the presentation.  

Your presentation video file (Mp4) file must be uploaded to INFACON 2021 Dropbox by this link https://www.dropbox.com/request/I9KnECPSN7GhBhLmGZwx no later than 20 September. Please, name the files by session number and presenting author's name. Files may alternatively be sent to . See requirements and tips below. 

The conference language is English. 

You will receive a personal link to the OnAIR Conference Portal 10 days before the conference starts.  The conference will be held through the portal OnAIR, where the underlying video meeting programme is Zoom. 
 
There will be live test sessions for presenters to join the week before the conference to get to know the portal and to check sound, picture and screen sharing.  

Sept 21 test   

12.00 - 13.00 for Presenters
13.15 - 14.00 for Chairs

Sept 23 test   

09.00 - 10.00 for Presenters
10.15 - 11.00 for Chairs

At the conference: Please enter your session room 15 minutes before your session starts to meet your chair and technical staff to check sharing screen, sound and camera settings before the attendees enter the room. 

The Session Chair will give you a short introduction before you start. 

You will share your screen and give your presentation live to the audience in the conference portal.

Attendees will write questions during your presentation as which the chair of the session will ask out for you to answer live. Each presenter is allocated 25 minutes. This includes max. 20 min for the presentation, 4 min for Q&A and 1 min for change of speaker. 

Pre-recorded video - requirements:

Your presentation video file (Mp4) file must be uploaded to INFACON 2021 Dropbox by this link https://www.dropbox.com/request/I9KnECPSN7GhBhLmGZwx no later than 20 September. Please, name the files by session number and presenting author's name. Files may alternatively be sent to 

Duration: 20 minutes (max)

Video file format: Mp4
File size: Preferably under 200MB.
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9 
Resolution = 720p HD 

Spoken language: English 

Information such as the title of your paper, authors’ name and affiliation must appear on the first slide of your presentation. 

Power Point slides - requirements:

• Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
• Language: English 
   

TIPS FOR VIDEO RECORDING:

There are several video conferencing tools available for recording of presentations. In this method, you can show your face via webcam and display your slides as you talk. You can use any meeting software like Zoom, Teams or GoToMeeting, as long as you get a good quality recording, and your final file is in the Mp4 format. Here are some links to instructions on recording a meeting on common platforms: 

• Power Point Record Slide Show 
• Zoom:  
  • Local Recording – Zoom Help Center 
• GoToMeeting:  
  • How to Record a GoToMeeting Session | Techwalla 
  • How to Convert and Open the GoToMeeting Recordings 
• Microsoft Teams:
  • Record a meeting in Teams - Office Support 

When making your recording, please consider the following: 

• A wired internet connection is highly recommended, but if unavailable, use a strong Wi-Fi connection.
• Place yourself in a quiet area. Avoid areas that have echo. 
• Check lights and shadows – avoid that your face falls into a shadow. Do not place yourself with a window or any strong lights directly behind you. 
• Use a solid headset with microphone close to mouth, BUT away from direct line of mouth to reduce “pops”. 
• Do a test recording of a couple of minutes and review the sound and picture quality, Mp4 format, and bit rate before recording the entire presentation. Adjust if needed. 

• Do a test recording of a couple of minutes and review the sound and picture quality, Mp4 format, and bit rate before recording the entire presentation. Adjust if needed.