How to join the Conference

Virtual attendance

Conference portal open from September 23. 

If you are registered for the conference, you will receive a link and login information to OnAir (our virtual conference portal) by email September 23. We recommend that you log in and set up your profile as early as possible and in good time before the conference starts. Feel free to upload a picture of yourself. 

Missing your link?

If you are registered, but have not received a link to INFACON OnAIR conference portal by the 24 Sept. please check your spam filter and look for emails sent from email address "INFACON2021"  and/ or contact us by e-mail:  

The OnAIR conference portal 

After logging in and setting up your profile, you will see the main page where you will find the program, the sponsors and the “meeting hub”. 

The program is on the left side and this makes up the largest part of the screen. The program is designed as a timeline with the first activities at the top and the last activities at the bottom. A red line marks the time you are at and it will move down in the program as time goes on. 
The elements of the program have three interactive features. You can click on the “Join” buttons to attend the session, you can click on the item itself to get more information about the session, or you can click on the star to add it as favorite. 

In the session you will find the live stream from the conference. You can ask questions directly to the presenter for the chair to read out to the presenter. 

You have a clock that shows the remaining time of the session. under session information is the session description.

In the “Meeting hub” you can make contacts with other participants, chat and have one-on-one meetings. 

You can download the contacts you link in the “Meeting hub” by clicking on the export icon at the top right of the screen. To return to the conference program, click “return to timeline” at the top left of the screen. 

Help: If you have technical problems with the portal during the conference, you can try our live support. You will find it as a red symbol at the top right of the screen. 

Your virtual presentation

Presenters for INFACON are required to submit a pre-recorded video of the presentation in advance of the conference. This is as a security in case of technical difficulties at the time of the presentation.  

Your presentation video file (Mp4) file must be uploaded to INFACON 2021 Dropbox by this link https://www.dropbox.com/request/I9KnECPSN7GhBhLmGZwx no later than 20 September. Please, name the files by session number and presenting author's name. Files may alternatively be sent to . See requirements and tips below. 

The conference language is English. 

You will receive a personal link to the OnAIR Conference Portal 10 days before the conference starts.  The conference will be held through the portal OnAIR, where the underlying video meeting programme is Zoom. 
 
There will be live test sessions for presenters to join the week before the conference to get to know the portal and to check sound, picture and screen sharing.  

Sept 21 test   

12.00 - 13.00 for Presenters
13.15 - 14.00 for Chairs

Sept 23 test   

09.00 - 10.00 for Presenters
10.15 - 11.00 for Chairs

At the conference: Please enter your session room 15 minutes before your session starts to meet your chair and technical staff to check sharing screen, sound and camera settings before the attendees enter the room. 

The Session Chair will give you a short introduction before you start. 

You will share your screen and give your presentation live to the audience in the conference portal.

Attendees will write questions during your presentation as which the chair of the session will ask out for you to answer live. Each presenter is allocated 25 minutes. This includes max. 20 min for the presentation, 4 min for Q&A and 1 min for change of speaker. 

Pre-recorded video - requirements:

Your presentation video file (Mp4) file must be uploaded to INFACON 2021 Dropbox by this link https://www.dropbox.com/request/I9KnECPSN7GhBhLmGZwx no later than 20 September. Please, name the files by session number and presenting author's name. Files may alternatively be sent to 

Duration: 20 minutes (max)

Video file format: Mp4
File size: Preferably under 200MB.
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9 
Resolution = 720p HD 

Spoken language: English 

Information such as the title of your paper, authors’ name and affiliation must appear on the first slide of your presentation

Power Point slides - requirements:

  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
  • Language: English 
     

TIPS FOR VIDEO RECORDING:

There are several video conferencing tools available for recording of presentations. In this method, you can show your face via webcam and display your slides as you talk. You can use any meeting software like Zoom, Teams or GoToMeeting, as long as you get a good quality recording, and your final file is in the Mp4 format. Here are some links to instructions on recording a meeting on common platforms: 

When making your recording, please consider the following: 

  • A wired internet connection is highly recommended, but if unavailable, use a strong Wi-Fi connection.
  • Place yourself in a quiet area. Avoid areas that have echo. 
  • Check lights and shadows – avoid that your face falls into a shadow. Do not place yourself with a window or any strong lights directly behind you. 
  • Use a solid headset with microphone close to mouth, BUT away from direct line of mouth to reduce “pops”. 
  • Do a test recording of a couple of minutes and review the sound and picture quality, Mp4 format, and bit rate before recording the entire presentation. Adjust if needed. 
  • Do a test recording of a couple of minutes and review the sound and picture quality, Mp4 format, and bit rate before recording the entire presentation. Adjust if needed.