Practical information

Project Officer
+47 95 73 66 50

This page will give you all practical information needed before and during your stay. The content will be updated continuously.

Contact information
Questions and general information, contact  

Conference Venue
The conference takes place at Gløshaugen (NTNU Campus), Realfagbygget, Høgskoleringen 5, Trondheim – Norway (See map)

  • The Keynote sessions will be in Auditorium R1
  • Six parallel sessions 

See map of all the areas where the sessions will be held. 

June 19

  • 19:00 Check-in and registration at Hotel Scandic Nidelven
  • 19:30 Welcome reception at Hotel Scandic Nidelven  

June 20

  • 07:15 - 07:30   Departure of conference busses from the Radisson Blu Royal Garden Hotel to Gløshaugen (See map)
  • 08:00   Check-in and registration at "Realfagbygget", Høgskoleringen 5, Gløshaugen (NTNU Campus)
  • 08:30   Pleneray session (R1 with streaming to R8)
  • 13:00   Start of the parallel sessions
  • 16:40   Poster session
  • 18:00   End of poster session and departure of conference busses to Radisson Blu Royal Garden Hotel
  • 19:00   Departure of conference busses from Radisson Blu Royal Garden hotel to Scandic Lerkendal Hotel
  • 19:30   Conference dinner at Hotel Scandic Lerkendal
  • 23:00   Busses back city centre hotels

June 21

  • 07:15 - 07:30 Departure of conference busses from the Radisson Blu Royal Garden Hotel to Gløshaugen
  • 08:30   Start of Day 2
  • 15:00   End of Day 2 
  • 15:20   Departure of conference busses from NTNU campus to Radisson Blu Royal Garden Hotel and Værnes Airport (See map)

Please, note that the time schedule may be adjusted   

Check-in and registration
Alll participants will receive a QR code by email. Please bring your QR code when registering.

Lunches and coffee breaks
Lunches will be served in the restaurant “Realfagbygget” and "Hangaren".
On your name badge you will see in which canteen your lunch will be served. 
Participants with special dietary requests should contact the canteen personnel.
Coffee and other refreshments will be served outside Auditorium R1 and R8. 

Conference secretariat
The conference secretariat desk will be located outside Auditorium R1. If you need assistance or information before the conference, please contact NTNU Conferences (

Conference assistants
Conference assistants will be present throughout the conference area. They wear yellow T-shirts. Please ask them if you have questins or need assistance.  

Conference App
All participants will be informed by email on how to download the App.

The conference app will contain

  • List of participants with search options
  • Photo of participant
  • Participant's own registration
  • Contact exchange with QR code
  • Conference program
  • Presenter/Author search
  • Exhibitor/Sponsor search
  • Message and notification service from the organizer to the participants, and from participant to participant
  • Static information pages (sights, local restaurants, shops, etc.)
  • Links to websites/programs
  • Conference notes
  • Conference Stream
  • Private social network where participants can post photos, videos, comments, share experiences onto the conference blog

Medical assistance
First aid kits and defibrilators (DU3-022)are available as well as a rest-room (D5-102). For immediate assistance call 116 117 (contact the conference secretariat for assistance)

Face masks 
Face masks are available at the conference secretariat.

Escape routes and meeting points
This map shows the escape routes and meeting points in case of evacuation.

Speaker ready room
Conference staff will be reachable in the "speaker Ready" room for Participants with oral presentations during the whole conference (R91)

Internet access and reading rooms
The NTNU campus has a free wireless network for those of you bringing laptops with WLAN functionality. Choose the net named “ntnuguest” (not secured). "Eduroam" also works.

Coat/luggage room
Room R4 will be a coat and luggage room available on all conference days . 

Hotel accomodation  
Rooms have been prebooked at several hotels.

Breakfast at the Scandic Nidelven Hotel :
As the Conference busses will leave at 07:30, we asked to open the restaurant for breakfast at 06:30 so make sure to enjoy the best breakfast of Norway. 

Public transport
Bus from airport to Trondheim (down town)
There is a shuttle bus " Værnesexpressen" leaving from the airport after every flight arrival. If you are staying at the Radisson Blu Royal Garden Hotel or Scandic Bakklandet, leave the bus at the stop "Bakkegata". If you stay at Scandic Solsiden leave the bus at stopp "Solsiden" .  If you stay at the Clarion Hotel and Congress, the bus stops just in front of the hotel. The price is NOK 170 .

Bus from the city center to the airport
There is a shuttle bus leaving from several stops in the city centre to the airport regularly (every 15 minutes) (Værnesekspressen). The price is approx. NOK 130/170.

Bus from the airport to the conference venue 
There is a shuttle (Værnesexpressen) bus leaving from the airport after every flight arrival. "Scandic Lerkendal" is the nearest stopp to the Conference venue (10 minutes walk). The price is around NOK 130/170 .

Bus from the city centre to the conference site
Buses on route no. 22 and 3 leave every 15 minutes from the city centre ("Solsiden" or "Nova kinosenter" stop) to the campus. The bus fare is about NOK 40. Get off at “Gløshaugen Syd”.

Taxi from the airport to the conference venue/city centre
The trip between the airport and the city centre costs from NOK 600 and takes about 30 min. (Booking from an international phone, dial +47 930 07373 and from a local phone dial 07373). You can call Trøndertaxi (phone 07373) and order a “Flytaxi” for approx. NOK 400 (you will likely have to share the taxi with 1-2 other persons).

Taxi from the centre of the city to the conference venue
The trip takes 5-10 minutes from the city centre and costs NOK ~150. (Booking from an international phone, dial +47 930 07373. From a local phone dial 07373).

Private conference bus
There will be a daily pick-up bus at Radisson Blu Royal Garden Hotel at 07:30 Tuesday 20 and Wednesday 21 June.

The busses will return to the Royal Garden Hotel Tuesday 20 and Wednesday 21 June. In addition, 2 busses will take Participants to the airport after the Conference on Wednesday 21 June.

The campus is located some 3 km (~30 minutes' walk) from the city centre. 

Social programme 

Monday June 19 – 19:30
“Welcome reception” at Hotel Scandic Nidelven. There will be possibilities for check-in and register during the gathering. We encourage the participants to do so. We will be there at 18:30.

Tuesday June 20 – 19:30
"Conference Dinner"
The Conference dinner will take place at the Scandic Lerkendal Hotel
As busses will take the participants to Scandic Lerkendal we would advise not to take coats with you. This will ease logistics upon arrival. 

Dresscode: The dress code at the dinner is casual.

Guided tour for accompanying persons
A guided tour will take place on Tuesday June 20, from 10:00 - 12:00. A guide will meet you at the hotel reception of Scandic Nidelven Hotel Hotel at 10.00. The duration of the walk is approximately 2 hours.

A photographer will take pictures of presenters and participants during the conference.
All oral sessions, including the Q&A, will be recorded and made available for registered attendees in the "On-air" portal. You will receive information on how to access the recordings after the Conference. Also, the posters will be accessible in the On-air” portal. 

Bank facilities
Banks are located downtown. Banking hours are usually 9:00 - 15:00.

No smoking policy
Smoking is not permitted in any indoor public areas in Norway. This includes the conference facilities and all buildings on the campus. There is no smoking in bars and restaurants or on any means of public transport.

Participants who have informed us of special dietary needs in the registration should identify themselves at dinner. Special dietary meals have been pre-ordered. At the lunch buffet the food is marked with allergies.

The organizers are not liable for any losses, accidents or damage to persons or objects, regardless of the cause. Participants attend the conference and all related events at their own risk and responsibility. Do not leave any computers or other valuable items in the auditoriums during lunch breaks or other breaks.