Guidelines for oral and poster presentations

Guidelines and templates:

Prepare for you ORAL presentation
You will find the date an time of your slot in the program.   

Power Point slides - requirements: 

  • File format: power point  
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
  • Language: English

Please, name the files by session number and presenting author's name (see program).  

Link to upload your file

If you experience problem uploading; please try to enter the link incognito
https://studntnu-my.sharepoint.com/:f:/g/personal/hannksa_ntnu_no/EpOojWP1FFpLklGsrioe6JMBIiFK747alCl1qiua08aJXw
If you experience problem uploading; please try to enter the link incognito.

If you wish to modify your presentation, edit the document on your own computer, and upload your new version using the same filename and add “New” to the name. This will guarantee that we always have the latest version of your presentation ready. All presentation files must be uploaded to the no later than one full day (24h) ahead of your talk.  

At the conference we will provide a microphone, a wireless remote with laser pointer, laptop computer (with Windows 10 operating system), and a digital projector in each room. Speakers are required to use the computer provided by the conference organiser as there will not be sufficient time to switch computers between speakers. Presentations formatted for widescreen (16:9) or standard (4:3) dimensions are acceptable. There will be technical staff in every session room to help with the uploaded presentation.

Feel free to contact if you have any questions about your presentation upload. Other questions can be directed to an.hilmo@sintef,no

Prearing for your virtual POSTER presentation
Recorded poster presentations, poster files and slides will be available for all attendees in the GL2022 virtual conference portal OnAIR, and not as a physical poster at the conference.

The GL2022 OnAIR portal offers a range of possibilities for digital interaction between the Poster Presenters and the Conference Participants both before, during the Conference and up to one year after the Conference. Participants can send questions and comments through the poster gallery or as well contact you in the meeting hub. We therefore ask the presenters to check the portal for incoming messages regularly. You can also leave a comment in the discussion forum for how to contact you as presenter outside the portal.

Authors of accepted poster presentation are required to submit a recorded video and PowerPoint slides (saved as PDF) of their presentation in advance of the conference.

The recorded video file (Mp4) and PDF file must be uploaded to GL-2022 by using this link -  no later than June 1st. Please, name the files by session number and presenting author's name (see program).

If you experience problem uploading; please try to enter the link incognito
https://studntnu-my.sharepoint.com/personal/hannksa_ntnu_no/_layouts/15/onedrive.aspx?p=26&s=aHR0cHM6Ly9zdHVkbnRudS1teS5zaGFyZXBvaW50LmNvbS86ZjovZy9wZXJzb25hbC9oYW5ua3NhX250bnVfbm8vRXBPb2pXUDFGRnBMa2xHc3Jpb2U2Sk1CSWlGSzc0N2FsQ2wxcWl1YTA4YUpYdw

Files may alternatively be sent to .

The conference language is English.

Pre-recorded video - requirements:

  • Duration: 5 minutes (max)
  • Video file format: Mp4
  • File size: Preferably under 200MB
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
  • Resolution = 720p HD
  • Spoken language: English

Information such as the title of your paper, authors’ name and affiliation must appear on the first slide of your presentation. You can also include a short description of experience and current activities. The presentation must be in English.

Please note that the final specifications will be checked at the time of submission and files not compliant may not be uploaded.

Power Point slides - requirements:

  • Maximum 5 slides
  • File format: PDF
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9

TIPS FOR VIDEO RECORDING:
There are several video conferencing tools available for recording of presentations. In this method, you can show your face via webcam and display your slides as you talk. You can use any meeting software like Zoom, Teams or GoToMeeting, as long as you get a good quality recording, and your final file is in the Mp4 format. Here are some links to instructions on recording a meeting on common platforms:

  • Power Point Record Slide Show

Zoom: 

GoToMeeting:

Microsoft Teams: 

When making your recording, please consider the following:

  • A wired internet connection is highly recommended, but if unavailable, use a strong Wi-Fi connection.
  • Place yourself in a quiet area. Avoid areas that have echo.
  • Check lights and shadows – avoid that your face falls into a shadow. Do not place yourself with a window or any strong lights directly behind you.
  • Use a solid headset with microphone close to mouth, BUT away from direct line of mouth to reduce “pops”. 
  • Do a test recording of a couple of minutes and review the sound and picture quality, Mp4 format, and bit rate before recording the entire presentation. Adjust if needed.