Poster Instructions
Preparing for your virtual presentation
Authors of accepted and registered papers for Deep Wind 2021 are required to send a pre-recorded video and power point slides of their presentation in advance and by 7th of January.
Your presentation video files (Mp4) and PPT files must reach us at no later than 7 January 2021.
Please mark the email with the content, Paper Title, Submission ID, Name Surname
Poster presentation
The pre-recorded video presentation will be available for all attendees in the poster gallery in the virtual conference portal.
During the poster session you will be able to have live meetings with small groups to explain and answer questions.
Pre-recorded video:
Duration: 5 minutes
File size: 100MB max
Video file format: mp4
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
Resolution = 720p HD
Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.
Information such as the title of your paper, authors’ name and affiliation must appear on the first slide of your presentation. The presentation must be in English.
Power Point slides:
Maximum 5 slides.
File format: PPT, PPTX
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
The slides will be available for all attendees in the poster gallery in the virtual conference portal.
Tips for recording:
There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam and display your slides as you talk. You can use any meeting software like Zoom, Teams or gotomeeting, as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:
Zoom: Local Recording – Zoom Help Center Gotome
eting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
Microsoft Teams: Record a meeting in Teams - Office Support
Use as quiet an area as possible. Avoid areas that have echo. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
Speaker Instructions
Preparing for your virtual presentation
Authors of accepted and registered papers for Deep Wind 2021 are required to send a pre-recorded video and power point slides of their presentation in advance and by 7th of January.
Your presentation video files (Mp4) and PPT files must reach us at no later than 7 January 2021.
Please mark the email with the content, Paper Title, Submission ID, Name Surname
Oral presentation
The pre-recorded presentation will be played to the audiences in the scheduled session during the virtual conference. During this time presenters should be online and following the broadcasting. Presenters are requested to enter the Session Room prior to the schedule time and check their presentation, sound and camera settings.
Once the presentation is over, the audiences will have the opportunity to ask their questions to you as the presenter. Appropriate presentation time (17 or 22 min for video presentation and 3 min for Q&A) will be allocated to every presenter.
Pre-recorded video:
Duration: 17 or 22 minutes
File size: 100MB max
Video file format: mp4
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
Resolution = 720p HD
Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.
Information such as the title of your paper, authors’ name and affiliation must appear on the first slide of your presentation. The presentation must be in English.
Power Point slides:
File format: PPT, PPTX
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
Tips for recording:
There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam and display your slides as you talk. You can use any meeting software like Zoom, Teams or gotomeeting, as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:
Zoom: Local Recording – Zoom Help Center Gotome
eting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
Microsoft Teams: Record a meeting in Teams - Office Support
Use as quiet an area as possible. Avoid areas that have echo. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.